Job offer : Bilingual Executive Assistant (M/F)

Your main mission at 80%: Agenda management & reception

• Assistance for 8 members of the investment team.Under the responsibility of the office manager, you will work in a pair with another executive assistant starting from January 2027.Organize and plan numerous internal and external meetings, often complex, urgent, and involving multiple time zones, using the Outlook tool. Constantly monitor busy and ever-changing agendas, without being unsettled by last-minute requests, by proactively managing potential scheduling conflicts to ensure smooth coordination. Collaborate with our travel partner to organize complex travel for the team and company advisors. Be comfortable working with high-level executives to plan numerous board meetings. Organize conference calls, in-person meetings, and team events. Handle telephone reception (switchboard, low call volume). Handle physical reception of local & international visitors. Proactively gather and distribute documents ahead of meetings. Book lunches and dinners outside while ensuring compliance with required professional standards. Ensure that transaction team contacts are recorded quickly and accurately in our DNA tool. Telephone & physical reception. Answer calls and transmit important information/filter phone calls. Welcome French or international clients. Read mail and emails and prioritize them. Dispatch daily mail. Work in close coordination with other assistants, and under the authority of the Office Manager. Expense report management. Expense reports must be completed via the Concur expense management system. Regular submission to the finance department, in a timely and efficient manner. Process account/expense requests if necessary, or direct them to the competent person(s) if needed. Team support. Provide replacement for other executive assistants in case of absence. Take charge of additional transaction team members when colleagues are out of the office. Good ability to manage an ever-changing workload and shifting priorities, especially during replacements. Participate in general services with the Office Manager such as placing orders for office supplies and consumables and checking the compliance of deliveries. Annual gross salary: 40-45k€ gross excluding annual bonusDiscretionary but guaranteed annual bonus: minimum equivalent to one month's gross salary (pro-rated for the 1st year according to the arrival date in the company)Benefits in kind: Luncheon vouchers 14€ (50% covered by the employer), transport ticket reimbursed at 50%, fitness budget coverage up to 900€ per year + other benefits listed in the internal employee charter

Recent experience -> Experienced Executive Assistant with experience in private equity in a similar position, otherwise investment banking or strategy consulting in an international structure. English level -> Very fluent/proficient C1 or C2 required

Outlook & other software -> Solid command of computer software such as Word, Excel, PowerPoint; experience in using various systems, including personnel databases, applicant tracking systems, and onboarding systems for new employees. Proven experience working in a dynamic and high-pressure environment, with courtesy and discernment. Ability to prioritize and multitask for efficient and productive work, including managing the expectations of multiple stakeholders. Good understanding of the business and all ongoing projects to ensure proactive and operational support. He/she must be organized and know how to sort information by priority. It is also essential that he/she masters the English language for all interactions, perfectly bilingual level, but native language not required.