The role

Are you the face and the first voice of a company, but also the key piece that streamlines the daily life of an entire team? Are you looking for a key position at the heart of information, where rigor and confidentiality are the watchwords? Join us!

Close to Management and at the center of all interactions, you occupy a strategic position.

Your missions: On a daily basis, your role revolves around reception priorities and cross-functional support for internal departments.

1. Priority missions (Core business)

Physical & telephone reception: Receive our visitors (clients, partners) with excellence and manage the switchboard with professionalism and responsiveness. Mail management: Process incoming and outgoing mail, manage the relationship with the postman, and ensure smooth and confidential distribution. Space management: Ensure the proper maintenance, booking, and preparation of meeting rooms as well as the company gym. Confidentiality: Guarantee absolute discretion (Confidentiality +++) on all information flows passing through the reception.

2. Cross-functional support for teams (HR, Payroll, Accounting): Once the priority missions are completed, you will intervene to reinforce support services:

HR & Payroll section: Monitoring and organization of employee medical visits, management and monthly update of the vehicle fleet and telephone lines. Accounting / Invoicing section: Follow-up and monitoring of missing purchase orders with teams or dedicated contacts to streamline the work of the invoicing department.

The profile we're looking for

Service-oriented & Customer-focused: You have a good presentation, natural interpersonal skills, and an eye for detail.

Rigor & Respect for procedures: You like to work in an organized, structured manner and in strict compliance with internal processes.

Confidentiality & Posture: Endowed with great professional maturity and exemplary discretion, you know how to work in close proximity to Management.

Versatility & Adaptability: You know how to manage priorities without ever neglecting the quality of the reception.

The company

Actual Talent

Actual Talent is the European specialist in Talent Acquisition and Assessment for Actual group, the 6th largest employment and labor player in France.

For over 20 years and through our 22 offices, our expert consultants by profession (Sales, Engineering, IT/Digital, Support) have been supporting companies and candidates with tailored contractual arrangements: CDI, CDD, Interim, Freelance, Transition Management, Service Provision.

Our team specializing in support professions is assisting its client, well-positioned in its market, in the recruitment of its future Secretary, Operational Support (M/F).