Job offer : Administrative Assistant Intern (M/F)

INTERNSHIP OFFER: Administrative and Reception Assistant (M/F)

Company: Actual Logistique

• Contract type: Conventioned internship (unpaid)
• Duration: From 4 to 8 weeks
• Start: As soon as possible / According to your internship dates

Location: Toulouse (31200)

Your missions

Within our agency and reporting directly to the recruitment officers, you will play a key role in the daily operation of the structure, welcoming people, and following up on files.

Your main missions will be as follows

Physical and telephone reception

• Warmly welcome visitors, clients, candidates, and temporary staff to the agency.
• Receive, filter, and direct phone calls to the right contacts. (High call volume)
• Take messages and ensure follow-up of requests.

Administrative management and follow-up of temporary staff / candidates

• Create complete registration files for new temporary staff.
• Update the database and administrative files of candidates and temporary staff (collection of supporting documents, medical visits, license renewals, etc.).
• File, archive, and digitize all administrative documents of the agency.
• Provide general support to the team on various daily office tasks.

Schedule: Monday to Friday 10:00 AM - 6:00 PM with a 1-hour break.

Internship conditions and benefits

• Internship agreement mandatory.
• Unpaid internship (duration equal to or less than 2 consecutive months).
• Allocation of Restaurant Tickets with a face value of 9.00 € per day worked (of which 5.40 € is covered by the company).
• A concrete and rewarding experience at the heart of the logistics and recruitment sector!

• You are preparing a diploma (BTS, Bachelor's degree...) in the field of administration, secretarial work, management, or support for managerial action / HR.
• You are recognized for your interpersonal skills, your politeness, and your listening skills.
• You demonstrate organization, rigor, and respect for confidentiality.
• You are proficient with the phone as well as basic computer tools (Google Suite: Sheets, Gmail, Google Form)