Job offer : Agency Assistant (M/F)

Your missions

Reporting directly to the Agency Financial Manager and working in close collaboration with the Activity Director, you will join the administrative and accounting department. You will actively participate in the life of the agency and in the administrative monitoring of business/projects.

After internal training on our procedures and management tools, your main missions will revolve around 3 axes

• General Support & Agency Life

Reception & Secretarial: Telephone and physical reception, mail management (receipt, scanning, posting, filing, archiving).

General Services: Management of orders, office supplies, and IT equipment.

Logistics: Organization of bookings (vehicles, travel, meals, meetings, training).

Internal Communication & Safety: Distribution of internal memos, keeping mandatory postings and safety materials (1/4h safety) up to date, design of local communication materials (brochures, presentations, roll-ups).

Human Resources (Proximity monitoring): Management of medical visits and monitoring of staff authorizations.

Commercial: Participation in commercial monitoring, preparation and submission of application files and offers (responses to calls for tenders).

• Business & Project Administration

Offer monitoring: Opening and administrative monitoring of business (public contracts).

Operational monitoring: Checking staff time sheets and administrative monitoring of project closure (PV, DGD).

Subcontracting: Control, management, and transmission of subcontracting contracts.

• Quality Approach

Updating of dashboards and internal monitoring indicators.

Contribution to keeping the Quality Management System (QMS) documents up to date.

(This list of missions is not exhaustive and may evolve according to the agency's activity).

Could it be you?

• Strong of a Bac+2 in management / accounting (type BTS GPME, SAM, CG...).
• A first experience in customer accounting or in the construction / Public Works sector (Public Contracts) is a highly appreciated asset.
• Mastery of office tools (Excel, Word, PowerPoint). Knowledge of an ERP like SAP is a plus.

Soft skills: You enjoy teamwork and are recognized for your rigor, your sense of organization, and your responsiveness. Autonomous in your daily life, you show great discretion in handling confidential information.

Contractual elements

• Duration of the mission: As soon as possible - 2-month mission (renewable)
• Salary: 2200€ over 13 months + Restaurant tickets + RTT
• Hours: 37H

Convinced?

Apply online!

I am waiting for you!