Job offer : Sales Administration and General Services Assistant (M/F)

The ACTUAL recruitment agency is looking for a Sales Administration and General Services Assistant (M/F) for its client on a permanent contract.

Position based near Pont du Château (63).

You will join an industrial company specializing in boilermaking and large-scale machining for major clients in the aeronautics, space, energy, and industrial sectors (such as ArianeGroup, Michelin, EDF, or Airbus).

Reporting to the Administrative and Financial Manager, you will combine the operational management of the sales administration chain for the entire company with the management of reception and general services.

In this capacity, your duties will include

Sales administration and commercial monitoring

• Order cycle management: centralize all customer requests, verify the compliance of contractual elements, and proceed with order entry in the computer system
• Issue invoices, monitor payment schedules, and make billing milestone adjustments in line with project progress
• Establish delivery notes and ensure their validation
• ERP administration (Everwin): proceed with opening projects, ensure the quality and regular cleaning of entered data, and monitor sales forecasts
• Receive and process information requests, monitor billing disputes, manage the drafting of amendments, and perform follow-ups for unpaid invoices

Reception, switchboard, and general services management

• Interface and reception: embody the company's brand image to external stakeholders (clients, service providers, candidates), ensure the physical reception of visitors, and manage the telephone switchboard
• Access and time management: administer the staff badge assignment database for the time clock
• Ensure the daily management of internal service provisions (coffee machine badges, restocking, local orders)

Remuneration according to profile between 22k€ and 25k€

You hold a diploma in management assistance, sales administration, or commerce with experience in a similar position.

You master the sales administration cycle, from the expertise of the sales process from order to collection, milestone management, and disputes.

You are comfortable using an ERP and Excel.

You are recognized for your interpersonal skills, sense of service, and versatility in task management.