Job offer : Executive Assistant (M/F)

In this position shared between the Communication Department and the IT Department (DSI), the challenge is to ensure administrative management, by supporting managers in the organization, operation, and coordination of their services.Your main missions:

• Anticipating the purchasing needs of the IT department (licenses, subscriptions, services)
• Monitoring quotes pending validation
• Following up with suppliers if necessary
• Monitoring orders (approximately 250 orders per year): creating suppliers if needed
• Entering and validating orders in the purchasing management tool (SOFIA)
• Receiving items: Verifying delivery notes
• Checking the conformity of received products
• Communicating with suppliers in case of disputes
• Managing invoicing: Processing discrepancies in invoices
• Other activities:
  -Assisting the director in various administrative activities: organizing cross-functional meetings, preparing documents
  -Checking mail, distributing mail, and archiving it on Digidoc
  -Ordering supplies on the Lyreco site

Graduated with a Bac+2 (2-year degree): in executive assistance, management, or administration, you have confirmed and successful experience in a similar position.

Your assets

• Mastery of the purchasing/receiving/invoice cycle with Oracle
• Mastery of office tools.
• Rigor, sense of organization, responsiveness.
• Excellent interpersonal skills.
• Service-oriented.
• Facilitator.

This position is open to people with disabilities.

Committed to diversity and equal opportunities with our partners, we study every application without distinction: if this project inspires you, do not let self-censorship hold back your potential, dare to apply!