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# Job offer :** Executive Assistant (M/F)**

Fixed-term contractBagneux, 92220, Île-de-FranceFull-timePas de diplôme requisTemps pleinAssociations / VolunteerismRegional Delegation25 000 – 30 000 €/an

## **Actual Talent**

[**08 11 36 94 40**](tel:0811369440)

[All the agency's jobs](https://www.actualgroup.com/en/jobs?recruiterCode=NYAT)

## **The role**

In this position shared between the **Communication Department and the IT Department (DSI)**, the challenge is to ensure **administrative management**, by supporting managers in the organization, operation, and coordination of their services.**Your main missions:**

- Anticipating the purchasing needs of the IT department (licenses, subscriptions, services)
- Monitoring quotes pending validation
- Following up with suppliers if necessary
- Monitoring orders (approximately 250 orders per year): creating suppliers if needed
- Entering and validating orders in the purchasing management tool (SOFIA)
- Receiving items: Verifying delivery notes
- Checking the conformity of received products
- Communicating with suppliers in case of disputes
- Managing invoicing: Processing discrepancies in invoices
- Other activities:   
  -Assisting the director in various administrative activities: organizing cross-functional meetings, preparing documents  
  -Checking mail, distributing mail, and archiving it on Digidoc  
  -Ordering supplies on the Lyreco site

## **The profile we're looking for**

**Graduated with a Bac+2 (2-year degree)**: in **executive assistance**, management, or administration, you have **confirmed and successful experience** in a similar position.

### Your assets

- Mastery of the **purchasing/receiving/invoice cycle** with **Oracle**
- Mastery of office tools.
- Rigor, sense of organization, responsiveness.
- Excellent interpersonal skills.
- Service-oriented.
- **Facilitator.**

This position is open to people with disabilities.

Committed to diversity and equal opportunities with our partners, we study every application without distinction: if this project inspires you, do not let self-censorship hold back your potential, dare to apply!

### **Want to join the adventure?**

Apply without waiting!

## **Apply for this job**

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