--- title: "Versatile Executive Assistant (M/F) · PARIS | Actual group" description: "Assistance to the General Management and administrative management of new hires Managing the Comex agenda: prioritizing, organizing meetings, and managing…" canonical_url: "https://www.actualgroup.com/en/jobs/assistant-direction-polyvalent-h-f-at-re1211317a392745" locale: en meta: "og:description": "Assistance to the General Management and administrative management of new hires Managing the Comex agenda: prioritizing, organizing meetings, and managing…" "og:title": "Versatile Executive Assistant (M/F)" --- # Job offer :** Versatile Executive Assistant (M/F)** Fixed-term contractPARIS, 75008Full-timeBTEC HND35 heuresReception, Administration and Customer Service32 000 €/an ## **Actual Talent** [**08 11 36 94 40**](tel:0811369440) [All the agency's jobs](https://www.actualgroup.com/en/jobs?recruiterCode=AU45) ## **The role** ### Assistance to the General Management and administrative management of new hires - Managing the Comex agenda: prioritizing, organizing meetings, and managing travel. - Preparing executive files: creation, proofreading, and formatting of documents, reports, and presentations. - Filtering and managing information flows: priority and confidential handling of emails and mail. - Coordinating stakeholders: key interface with internal and external contacts (clients, candidates, service providers). - Monitoring onboardings in liaison with HR and IT departments (Managing badge access, phones, and equipment for new employees with the IT department). ### Coordination and monitoring of General Services - Ensuring excellence in the work environment by coordinating all partners and service providers (reception, maintenance, office supplies, security). - Managing workspaces and ensuring a functional work environment. - Budgetary and contractual monitoring: managing the general services budget, monitoring supplier contracts, and continuously seeking cost optimization. - Managing equipment and stocks: monitoring supply orders and managing hardware inventory in close liaison with the IT department. - Maintenance and continuous improvement: reactive handling of local malfunctions and proposing pragmatic adjustments to streamline daily office life. Organization of Internal & External Events - Monitoring company events: In liaison with the Marketing Director, you are responsible for planning internal and external events. - Reception and representation: taking care of VIP visitors (institutional clients, strategic partners). ### Internal Communication - Contributing to the animation of internal communication (information notes). - Support in organizing collective highlights (team buildings, internal HR events). Occasional participation in some cross-functional projects in liaison with internal teams. ## **The profile we're looking for** Technical Skills - Mastery of digital tools: Office suite (Outlook, Word, Excel, PowerPoint) and collaborative tools (shared calendars, remote work platforms). - Administrative skills: writing ease, documentary rigor, and methodical organization. - An understanding of the financial and regulatory ecosystem is a plus. - Languages: English B1/B2 (written and oral). ### Soft Skills - Absolute discretion, sense of service, and management of sensitive information. - Anticipation, proactivity, fine management of priorities, and stress management in a demanding environment. - Interpersonal skills, team spirit, and natural adherence to company values. ## **The company** **Actual Talent** Actual Talent is the European specialist in Talent Acquisition and Assessment for Actual group, the 5th largest employment and labor player in France. For over 20 years and through our 22 offices, our consultants, who are experts in their fields (Sales, Engineering, IT/Digital, Support), have been supporting companies and candidates with customized contractual arrangements: CDI, CDD, Temp, Freelance, Transition Management, Service Provision. Our team specializing in the recruitment of support function profiles is supporting its client, an asset manager based in Paris 8th, in hiring a Versatile Executive Assistant (M/F) for a 12-month CDD, position to be filled from December 2026 with an expected end in December 2027. Hours (day package 210 days) 9:00 AM/9:30 AM - 6:00 PM/6:30 PM. Remuneration of 32K€ over 12 months + Profit sharing of 32000K€. 6 RTT per year and 1 day of remote work per week possible. Swile card, health insurance, remote work 1 to 2 days per week, CSE. ### **Want to join the adventure?** Apply without waiting! ## **Apply for this job** ## **Similar jobs** [**Actual Talent** St Maur Des Fosses![Actual Talent](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/comptable-f-h-at-re1229914a395055) [**Actual Talent** LE RHEU, Brittany![Actual Talent](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/assistant-adv-h-f-at-re1229190a394971) [**Actual Talent** ELVEN![Actual Talent](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/comptable-h-f-at-re1228723a394954) [**Actual Talent** PARIS, Île-de-France![Actual Talent](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/receptionniste-de-jour-h-f-at-re1229054a394933) [**Actual Talent** CHELLES![Actual Talent](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/assistant-adv-f-h-at-re1228654a394867) [**Actual Colmar** ST HIPPOLYTE, Grand Est![Actual Colmar](https://www.actualgroup.com/_ipx/w_96&q_75/recruiters/icone-actual.svg)](https://www.actualgroup.com/en/jobs/receptionniste-h-f-lu-re1212725a392851) [See all jobs](https://www.actualgroup.com/en/jobs?family=Accueil,+Administration+et+Service+Client%C3%A8le) ## Sitemap See the full [sitemap](/sitemap.md) for all pages.